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Make your phone your digital writing notebook

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A smart phone and a writing notepad.
r. nial bradshaw (CC BY 2.0)

Last week, I finished my fourth novel. I used my phone throughout the entire writing process: developing, researching, outlining, plotting, and revision, all the way to my final draft. For all purposes, my phone was my writing notebook for this novel.

I didn’t write the novel on my phone. I’ll probably never do that. When I’m writing I want the full typewriter experience, real keys designed for human hands, the tactile sense physical buttons offer, the whole shebang. And I need a screen display that at least approximates the size of manuscript paper, and not one the size of an index card.

But planning and revising a novel on your phone is certainly possible, and my latest book is proof of that.

In the past I’ve relied on paper-and-ink writing notebooks. A writing notebook is a tool I evangelize to anyone who will listen, mostly because I believe it functions as a kind of “inspiration laboratory” for writers. However, towards the end of my previous novel (Hagar’s Mother) I found myself turning to digital note-taking tools during the editing process.

In the final stretch of editing a novel, a torrent of small details begin erupting. The only way to keep the problems and details organized is with a writing notebook of some manner. When the edits are coming hot and heavy I find removing my hands from the keyboard to be a distraction, so I began using a free note-taking software packaged with my MacBook Air, Apple Notes. Rather than reach for a pen and my trusty notebook, I would ⌘+Tab to Notes and add a bullet point to a little checklist I kept. As I kept working, I would periodically consult my checklist and be sure the appropriate changes were made.

Well, Apple Notes is also available on my iPhone. Thanks to the Internet, at all times my writing notes were synchronized between my computer and my phone. That meant I could review my notes while at work, on the bus, even in bed. It also meant I could add more ideas at any time. Later, when I returned to my computer to resume writing, they were there waiting for me.

That’s the hard reality I faced, one I’m certain other writers face as well: While I sometimes leave the house without my writing notebook, I never leave without my phone. These little devices are simply invaluable to us (which is why I encourage writers to keep them in mind when writing their own fiction).

After Hagar’s Mother, I decided to try an experiment and use Notes as my primary writing notebook for my next novel. I told myself if I had the slightest of problems I would bail out and revert back to my old paper-and-ink notebook. It seemed a risk-free experiment.

Well, I finished my novel and I’m here to tell you: I’m sold. Yes, you can plan, write, and revise your next novel using your phone as a notebook. What’s more, you don’t need to spend an extra dime on additional software so long as you’re using a reasonably up-to-date computer and smart phone. The note-taking software already installed is probably good enough, and if it’s not, there are free alternatives available.

Ways of note-taking

Let me get this out of the way: I’m not a shill for Apple. I’m happy with Apple Notes and how cleanly it intersected with my creative process. That doesn’t mean you should use Notes if you don’t own Apple products, or if you want to try something else. (I list some alternatives below.)

Looking back over my notes, I see three “types” of pages I developed, each representing a period of time in the novel-writing process.

The earliest pages are scrapbooks of ideas, thoughts, and research. Random notions fill these pages alongside bits of dialogue, descriptions, even character names. (With my fiction, I try on character names the way I would try on a pair of pants.) For every novel I will read up on related subject matter to ensure I’m getting basic facts and terminology correct. Using my phone’s Share button I could add any page—Wikipedia, a news article, even a word in my phone’s dictionary—to a note. Although the foundations of the book are laid here, much of this primordial stew didn’t wind up in the final draft.

Later in the writing process, the pages start becoming more organized and less free-form. Here I was thinking about scenes I was developing. Dialogue and descriptions on these pages often reached the final draft. I also began roughing out timelines in these pages, primarily to flesh out the backstory of the main character.

The last note pages are highly organized. The novel was gelling; the big ideas are down on the page and I was more concerned about the small details and tightening up the narrative. In this stage, my note pages are mostly checklists of changes to be made. The pages are broken up into sections: Characters, Details, Terminology, Important, and so on. When I made the edit, I would check off the item.

This stage is where I wrote a final character list (to keep track of names and relationships) and lists of terminology and spelling (useful in a novel with imaginary technology). I also built a final master timeline which incorporated the chronology of the novel into the backstory—useful to avoid the problem of a character is talking about an event as happening the day before when it actually occurred two days before.

A few points here. First, notice the pages are structureless because the process is structureless. Even the later page’s organization is more-or-less free-form. The notebook met whatever need I had at the moment. It never imposed a system on me. Some writing software wants to guide you through steps or categories for organizing your work. I’m not sold on that idea. I could use the digital note pages for anything I wanted to preserve for later. Make your writing notebook a tabula rasa.

Likewise, avoid reminder or to-do style software. Yes, I use checklists in my writing notebook, but I also used it for so much more. Task software imposes organization on your creative output. (“Mark this task High, Medium, or Low?”) That’s not what you’re looking for with a writing notebook.

These notes did not happen in concerted bursts. They represent hundreds of points in time, some slivers of seconds used to type out an idea. At any point in the novel’s progress, I was adding notes on the bus, at work (shh), in my easy chair, even at the gym, sweating and madly tapping a thought that came to me on the treadmill. The phone was always there. Losing even a single story idea to the frailty of human memory and our shortening attention spans is a loss.

Before you start

If you’ve read this far, you might be excited to start using your phone for your next big writing project. There are downsides to keep in mind.

First, be aware you’re entrusting your precious creative output with a third-party corporation. Apple (or Google, or Microsoft, or whomever) could, at any time and with no warning, discontinue the software, discontinue their services, or even go out of business. Whatever software you work with, be sure you can export your data, even if it’s nothing more than printing out your notes or saving them as a PDF. You absolutely do not want to wind up in a situation where a corporation has your precious creative output locked up—or has deleted it.

Just as you protect your word processing files, make periodical backups of your notes in case of disaster. Most modern note-taking software has some method of doing this in such a way that the backups can be restored later if necessary.

Do a little research into your software’s data security practices. While you’re at it, make sure you’re using a strong password. No, I’m not worried about another author “stealing” my ideas, but I do worry about unknown persons accessing my notes without my consent. My writing notebook is a creative and freeing place. Part of that freedom rides on an expectation of privacy.

Recommendations

If you’re curious or excited to start using your phone as a writing notebook, your first step is choosing your software. My checklist for baseline features it should include are:

  • It should run on your phone and your writing computer. While you could turn to your phone while typing on your writing computer, I found it invaluable to be able to read and update my notes without leaving the screen. Being able to Alt+Tab to my notes and Alt+Tab back to my word processor was invaluable when the story was flowing and I couldn’t type fast enough.
  • Your notes should synchronize between every computer you use. In the 1990s synchronizing data between computers required specialized software and arcane cables. These days synchronizing should occur across the Internet, all-but-invisible to you.
  • Your notes should be available on the Web. It’s handy to be able to access your notes from anywhere. In the case of Apple, I can login to icloud.com. Your software should have this feature as well.
  • …but you should be able to access your notes without being connected to the Internet. As I’ll explain in a moment, it’s quite useful if your note-taking tool has it’s own app and doesn’t require using a Web browser.

You’ll notice that the above three points revolve around a single convenience: access. The key to my success with note-taking software was that I could access it at any time. You never know when or where inspiration will strike. Recording inspiration and returning to it later is the entire reason for keeping a writing notebook.

The reason I like accessing my notes outside of a Web browser is simple: I turn off WiFi when writing. Disabling Internet access is a great way to avoid temptation and whittle away the day surfing around. Disabling your WiFi also removes distractions while writing, such as new email, social media alerts, and so on.

(While I’m on the topic, I also recommend looking into how to turn off all notifications on your phone and computer while writing. Disabling WiFi doesn’t disable your phone from receiving text messages, for example.)

Those are my top-tier must-haves for a digital writing notebook. Features I think are desirable include:

  • Checklists. It’s great to be able to add checkboxes next to the edits I need to make. It’s even better to check them off when they’re done.
  • Scrapbooking. Surprisingly, I found myself harvesting ideas from Web pages more often than I expected. Being able to store links, photos, dictionary definitions—even maps—was invaluable.
  • Folders & note organization. Eventually I would fill a page with so much raw material I needed to create a second page to continue, and subsequently a third. Organizing all these pages into distinct folders is invaluable.

Other features to look for:

  • Drawing or sketching. If you like to doodle in your writing notebook, you might seek out software that supports drawing. (Alternately, you could use a separate sketchpad app and add it to your notes.)
  • Audio notes. Some note-taking software can attach voice memos to a note. It’s not how I work, but it might be yours.
  • Searching. It’s surprising how many times I remembered a keyword but could not find the exact note for it.
  • Collaboration. Some software allows you to share your notes with one or more people. If you’re collaborating on a novel with another writer (or illustrator, or editor), this might be a real need for you.

If you’re not an Apple user or seeking alternatives to Apple Notes, there are other options you can investigate. I’ve not had a chance to use any of these but they seem promising:

Good luck!


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Externalizing inspiration

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Last time I wrote about keeping a writing notebook. Let’s say you started one, or have been keeping a notebook for some time. What do you do with it? Once you’ve filled a notebook with all these ideas, how do you transfer that inspiration to a short story or novel?

From an essay I wrote for North American Review regarding a short story of mine, I discussed how I used a writing notebook:

On occasion I revisit my writing notebooks for inspiration…Many of my stories evolve from my own (sometimes misplaced) attempts to wire two or three bits of disparate inspiration together and see if sparks fly.

The inspiration for the story they published (“The Obituarist”) came from three lines scribbled into my notebook years ago:

“The Obituarist – Dying, old age, writes obits for living ppl. Also writes fiction—short stories?—and has come to realize that man is reliant on conflict, tension, etc. because all our stories rely on them, and they are not stories otherwise. Speaking to a young person writing his obit. (Or he writes book reviews.)”

That was it. I had a title alright, and some idea of a character and his situation, but nothing further. As I explained for NAR, about a year after writing this in my notebook I began working on the story itself, which is now collected in A Concordance of One’s Life.

This is the true value of a free-form writing notebook. For some people, a writing notebook is to prevent forgetting something. For others, a notebook is a journal, a way to talk to one’s self, a method of getting down pent-up emotions, ideas, or even a fleeting notion that may or may not be useful later.

I keep a writing notebook to externalize my thoughts. Externalizing inspiration, no matter how crazy or random the inspiration may seem, is itself an act of creation. Writing an idea in a notebook is as important as sitting down before the computer and formally typing the story. Those erratic sentences I scribbled about the obituarist were not subsidiary or tangential to writing the story. Those words were the genesis. The story started with me scratching those erratic lines into my notebook, not a year later when I typed the opening sentence in my word processor.

By committing some scattered notions to the page, I’m getting them out of my skull—where they’re fluid, malleable, and insubstantial—and forcing them into the physical world, where they take shape and harden into form. It’s important to judge my ideas objectively in the bald daylight to determine if they’re worth expanding upon.

Plenty of my inspirations go no further than the notebook. That’s not a bad thing. Most do not age well. When I return to my notebook, I often blanch upon reading these old inspirations. I will hurry to turn the page—a sure indication I made the best decision not to pursue them.

Wiring sources of inspiration together

A Concordance of One's Life by Jim Nelson

In my NAR essay, I wrote that “The Obituarist” grew from a single idea. More often I find success in combining ideas, “to wire two or three bits of disparate inspiration together and see if sparks fly.”

I hold a pet theory that true inspiration is rarely, if ever, a single atomic idea. Inspiration is more often multiple ideas coalescing into one. These balls of inspiration accrete mass over time until a tipping point is reached, and the creator feels the urgent need to get the accumulation down on the page in the form of a story. (Or on the canvas, or modeled in clay, and so on.)

For an example of wiring disparate bits of inspiration together, I point to another story in the collection, “A Concordance of One’s Life.” The elements from my notebook contributing to the story include:

  1. Man writes a concordance of his own memoirs (but why?)
  2. Adult feels cheated about something that happened when he was young
  3. Small town becomes a literary tourist attraction (a la Hemingway’s house in Key West)
  4. A man with a name no one can pronounce

When I began writing “Concordance”, the early drafts only involved points 1 and 2. I thought pairing them answered that first question (“but why?”). I was wrong; the early drafts of the story went nowhere. I’d noted the second two bits of inspiration in my notebook before starting the first draft but failed to make a connection. I thought they were for a separate story, if I used them at all.

In a later draft, I added the third inspiration and sparks began to fire. The quiet mountain town as a tourist attraction added a quirky backdrop to my drafts, odd scenes of faceless people going from location to location with their well-worn concordances in hand. Still, the story was shiftless and moody and failed to progress.

The final bit of inspiration came from waking one Saturday morning and, hazy-headed, realizing the cheated man was not the concordance’s author. Rather, the narrator was a friend or an acquaintance who went unmentioned in the concordance (even though everyone else in town is described within it).

I’d given up on the story several times over a span of nearly two years. Patience and focus on the story’s needs led to plenty of sparks that Saturday morning. The draft I wrote became more-or-less what was published by Watchword later that year.

(Somewhere in this is a moral about not giving up on stories, but I must confess it’s sometimes good to cut anchor and move on. Some stories simply cannot be salvaged.)

The fourth point on inspiration—”man with a name no one can pronounce”—found its way into the story during the Saturday morning writing session. It was a last-minute addition. I’d been thinking about the man with the unpronounceable name as the basis for another story, but it had no feet. At the computer Saturday morning, I included it as a gag, a side bit of detail. As the story came to fruition, I realized it was one of the most salient aspects of “A Concordance of One’s Life.”


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Making the most of your writing notebook

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Pablo Picasso – Tête d’Homme (1969) (CC BY 2.0)

You keep a writing notebook, right?

Years ago I attended an exhibition of Picasso’s sketch pads and notebooks. People thronged the museum fascinated with the charcoal and pencil scratchings of a 20th century oil painting master. Most of the sketches were loose, ad hoc, even sloppy. None of Picasso’s originals were on display, only his sketches.

What drives my fascination with the exhibit are not the sketches themselves. As artifacts, yes, they were captivating. (Imagine page upon page of the best doodles you ever saw.) What was more fascinating was their role as the connective tissue between Picasso’s imagination and the masterpieces he produced over a lifetime.

We have no analogue in the world of fiction. Perhaps Hemingway’s or Henry James’ notebooks are studied by literature students, but I can’t imagine the notebooks of even the most famous writers drawing the attention of Picasso’s (although some of those writing notebooks are not forgotten).

Don’t keep a writing notebook for posterity. Don’t expect anyone but yourself to read it. But if you have any interest in creative writing, I recommend keeping a notebook. If it was good enough for Picasso—and Hemingway, and Henry James—it’s good enough for you.

Not an organizer

Let’s get this out of the way: A writing notebook is not an organizer. Keep your to-do lists somewhere else.

I actually have two notebooks, one for inspiration and ideas, the second to organize the nuts-and-bolts of my writing: Reminders to produce treatments, send query letters, and so forth. For this more business-like organizer, I follow a simplified version of the Bullet Journal approach, which has served me well for years now.

You’ll be tempted to keep your organizer and writing notebook in the same physical book. I caution against it. An organizer is exactly that, a place of constraint, rigidity, and order. (In other words, it’s to get things done.) A writing notebook needs to be a free-form place. It’s for random ideas, bits of dialogue, strange notions, bits of fleeting language disconnected from anything rational. A writing notebook can even hold drawings, things like maps or bizarre flora & fauna.

I separate my organizer from my writing notebook for a reason. If I combine them, they’ll blend, and I’ll find myself attempting to organize my creative notions. And, likewise, the free-flowing pages will make it more difficult to find the organized lists.

I’ve inhabited a number of different writing notebooks over the years. I once went through a series of the ever-trendy Moleskines, pocket-sized and hardbound with their handy elastic band to keep the book shut. Most memorable is their twee “As a reward: $______” on the inside cover, allowing the owner a chance to estimate the dollar value of their own musings.

There exists numerous Moleskine knock-offs that are fine for the job. I’ve gone through several brands and can’t recommend any one. To mix things up, I’ve tried other notebook form factors as well. I once experimented with a high school composition notebook, thinking the different size might yield unexpected fruit. (It did, but not in the way I was expecting—which was the entire point.)

Don’t get locked into one writing notebook manufacturer or model. Different paper weight, rule widths, dimensions, and bindings will subtly produce variation in the words you pour across the pages. The same goes for ink and pen types. The only variants I’ve not explored are graph paper (which I fear will introduce too much inflexibility) and unlined paper, which sounds like pure chaos for this writer, a man who barely read his own cursive.

As far as organization, I go minimal with my writing notebook. If I have a story or novel in mind, I’ll write my working title at the top of a fresh page, add the date for my own reference, and start writing. (I usually have at least one title in mind when I reach for my notebook, even if doesn’t survive to the first draft.)

If the idea is a random thought not associated with a story, I’ll give it its own page with the most simplest or basic of titles at the top of the page, only to separate it out from the other work I’m developing.

Even if my idea is merely one or two sentences, I’ll usually give it it’s own page. Don’t fear mostly-empty pages. There’s no reason to be aggressively economical with page use. That’s about as far as I go with organization.

I also don’t worry about being orderly with my entries. For example, I have a novella side-project at the moment. When I longhand narration into my notebook I don’t concern myself with entering the new prose in chapter order. I also don’t worry if what I’m writing follows anything else I’ve written in the preceding pages, or even if I will use it at all in the final work. If I’m inspired to write, I write.

Giving myself the freedom to write whatever I want whenever I want to is important. Artificial barriers such as “I can’t write this until I’ve finished that” merely give me a reason not to write at all, the biggest threat for any writer.

I try to ensure I have my notebook on me whenever I’ll be in a place when I can allow my thoughts to wander and explore. No, I don’t carry it with me at all times. (I don’t even carry my smartphone with me at all times.) If it makes sense for you to keep it on you at all times, do it—but don’t forget to carry a pen as well. One without the other is all-but-worthless.

My writing notebook is also not merely for writing prose. For example, when working on a novel I might have a page or two dedicated entirely to listing the names of the book’s characters. This allows me to swiftly look up a name if it slips my mind while writing chapters. For Bridge Daughter, I had pages of medical terminology, real and fictional, as the novel employed quite a bit of it and I wanted to ensure consistency.

I don’t produce a table of contents or an index for my notebooks (such as how the Bullet Journal system advocates). When I’m entering prose in the computer, I trust myself to recall what I’ve written in my notebooks and dig it out on-demand. (This sometimes means having two notebooks handy when I’m typing, as my ideas for the book may span more than one notebook.)

Nothing is wasted

Returning to Picasso’s notebooks, another impressive aspect was their sheer volume. He produced tons of work he never intended to show or sell. His sketchbooks were for him, not us, and were a means to an end.

I’ve heard of and witnessed writers being stingy with their output. They view five pages of prose in their notebook never being published—or even making it into a working draft—as a “waste.”

Nothing is wasted. All writing is practice for the next round of writing. If you view every word in your writing notebook as precious and must be conserved the way crude oil or drinking water must be conserved, you’re doomed.

Like Picasso, view your writing notebook as a place to be sloppy and free, a place to expend language wantonly. Be verbose, be chatty. Don’t worry about passive voice or tense changes.

I save all my old writing notebooks (for nostalgia, I suppose), but I don’t obsessively mine them for ideas, thinking each little scrap of language or inspiration must be utilized. My notebooks brim with imaginative dead-ends. I’m fine with that. I’d rather my ideas rot in my notebook, off the vine as it were, rather than go to waste on the vine—lost as fleeting thoughts in my head.


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